Even when discussing classified information like customer account numbers, employee credentials, and secret negotiations, most organizations rely on email communications as their primary mode of communication. However, businesses must keep in mind that all email interactions may not be as secret as they believe them to be.
One careless employee's conduct might jeopardize the entire organization's safety and security. To combat this, every organization needs to take proactive steps to strengthen its defenses by raising cyber awareness.
Here are some ways in which organizations can do just that:
1. Using Strong and Unique Passwords
Passwords are like keys; they unlock every hidden cave that exists in an organization. Thus, it’s very important to set strong and unique passwords for every account you use in your organization. A simple “Open Sesame” will lead to frequent hacking and brute force attack attempts. Use a combination of lower case and upper case alphabets, numerals, and special characters. If you have trouble remembering passwords, use a third-party password manager. For an added degree of protection, use a password management solution such as two-factor authentication (2FA), which is widely prevalent on social media apps these days. Having a strong password can save you a lot of unnecessary trouble.
2. Awareness Campaigns
Conducting security awareness campaigns in your organization helps induce critical thinking in your employees and makes them vigilant and ready for any impending attack. Proper training can save your organization millions of dollars. A study by IBM reveals that every 19 out of 20 data breaches across the world occur due to human error. This demonstrates the true gravity of the situation and goes on to show that if employees are properly trained in cybersecurity, almost every major cyber attack can be averted.
3. Encrypting Your Emails
Encryption is the process of encoding information. This process converts the original representation of the information, known as plaintext, into an alternative form known as ciphertext. This will help you secure the contents of any sensitive emails and protects your email channels from being used maliciously if hacked. Organizations must, therefore, always encrypt sensitive emails.
4. Enforce DKIM, SPF, and DMARC
Email authentication protocols such as DKIM, SPF, and DMARC protect your domain from being spoofed or phished. These protocols use various methods to ensure that outbound and inbound emails cannot be faked by an impostor. These measures bolster brand security as well as brand image. A customer is more likely to trust a secure brand rather than an unsecured one.
5. Updated Software
Every software requires timely upgrades to work effectively against the ever-evolving techniques adopted by cyber attackers. Understanding vulnerabilities and applying updates and fixes on a regular basis are essential. Updated software ensures that your systems are equipped to fight against new viruses and malware.