Digitizing the visitor management process and coupling it with smart access control not only tracks everyone entering the commercial or residential premises effectively but also helps to track the exact whereabouts of the guest inside the premises.
Importance of Visitor Management System
On the other hand, there are many misconceptions about the Visitor Management System – like it is assumed that VMS is only about security which is opt for big businesses and involves a high budget to get it installed; the smart check-in system is for show-off and luxury; and so on. This article clears the myth and lists the benefits that businesses and residential premises can enjoy from instilling an effective Visitor Management System:
Touchless, Contactless and Paperless Check-in
Increased Visibility and Strengthened Security
Complete details of the visitor along with his/her photo will be logged online, once the visitor checks in a door through the smartphone. This enables the building administrator to have a track of every movement and real-time location of the visitor inside the property. By integrating smart access control, the visitor can be granted customized access to the designated doors to avoid unnecessary wandering and can track any suspicious behavior.
Visitor’s Privacy Protection and Data Compilation
Be it a customer, a delivery person, a relative or a friend; privacy is important to one and all. Having an online visitor check-in process will safeguard the personal information including their name, contact number, email ID, purpose of the visit and so on. A digital check-in system is preferred over the conventional paper-based check-in system because of the fact that the visitors can’t see a written log of other people who have visited before them. Meanwhile gathering visitors’ data can form a potential catalogue for future marketing communications and helps to build relationships.
Better Planning and Time Optimization
Deploying a robust visitor management system allows the guests to book appointments and schedule meetings in advance to have hassle-free and quick screening at the front desk. Avoiding delays at the reception desk saves time for both the guests and the hosts and in turn contributes towards increased productivity.
Low Costs and Easy Installation Procedure